These Terms & Conditions apply to services provided by TrichoCentre, a division of Santo Sebastian.
Company Details
TrichoCentre (a division of Santo Sebastian)
14 Lingwood Park
Peterborough
Cambridgeshire
PE3 6RX
United Kingdom
1. Nature and Scope of Services
TrichoCentre provides non-medical trichology services focused on hair and scalp care from a cosmetic, educational, and advisory perspective.
Services may include:
• Hair and scalp consultations
• Visual scalp assessment and magnification techniques
• Cosmetic care guidance
• Lifestyle and hair-care education
• Non-prescriptive product recommendations
Use of Examination Equipment
Where magnification devices, imaging systems, or scalp examination tools are used during a consultation, these are provided solely to assist visual observation and to give individual context to hair and scalp discussions.
Such equipment is not medical diagnostic equipment and is not used for the diagnosis of medical conditions. Any observations made are non-medical and educational in nature.
We do not:
• Diagnose medical conditions
• Prescribe, supply, or administer medication
• Perform invasive procedures
• Provide medical treatment or healthcare services
Our services do not replace care from a GP, dermatologist, or other regulated healthcare professional. Where signs or symptoms appear outside the scope of non-medical trichology, we may recommend that you seek advice from an appropriate healthcare professional.
2. Client Consultation, Informed Consent, Care Options & Examination Acknowledgements
Prior to receiving any services, clients are required to complete and sign TrichoCentre’s Client Consultation, Informed Consent & Care Options Acknowledgement, and where applicable, a Hair & Scalp Examination consent form.
Where additional cosmetic care options are discussed or selected, clients may also be required to review and sign care option-specific consent and aftercare forms relevant to the services being considered or provided.
These documents explain what the consultation, examination, or care option involves, confirm the non-medical nature of services, and outline relevant aftercare, limitations, or considerations.
Together, these acknowledgements form an integral part of these Terms & Conditions and confirm that the client understands and accepts that:
• All services provided by TrichoCentre are non-medical, cosmetic, and educational
• TrichoCentre does not diagnose medical conditions, provide medical advice, or prescribe, supply, or recommend prescription-only medicines
• Any information, observations, or guidance provided do not replace medical advice, diagnosis, or treatment
• Where appropriate, clients may be advised to seek assessment from a qualified medical professional
They also confirm that:
• Any hair or scalp care options discussed are non-medical and entirely voluntary
• Care options are based on cosmetic suitability and professional judgement, not medical diagnosis
• Clients are under no obligation to proceed with or purchase any recommended care option
• Individual responses vary and no outcomes or results are guaranteed
By proceeding with services, clients confirm they have read, understood, and agreed to the above acknowledgements and these Terms & Conditions.
3. Repeat Clients - Ongoing Acknowledgement
Repeat clients are not required to re-sign consultation or consent documents at every visit provided that:
• There has been no material change to the nature or scope of services
• The client’s health status, scalp condition, or relevant information has not materially changed
• The care option remains the same as previously consented to
• No significant period of time has elapsed since the previous appointment
TrichoCentre reserves the right to request updated documentation at any time where considered appropriate.
By continuing to book and attend appointments, repeat clients confirm that previously provided information remains accurate unless advised otherwise.
4. Non-Medical Disclaimer
You acknowledge that TrichoCentre operates as a non-medical trichology practice.
All information, assessments, and recommendations are provided for educational and cosmetic purposes only and must not be interpreted as medical advice or diagnosis.
If you have, or suspect you may have, a medical condition, infection, or disease, you must seek advice from a registered medical practitioner.
5. Communications and Appointments
Email, voicemail, text message, WhatsApp, and similar messaging services may be used for administrative communication only. Not all inboxes, messaging platforms, or telephone lines are monitored continuously, and receipt of correspondence cannot be guaranteed due to filtering, technical issues, or delivery failures.
TrichoCentre does not provide advice, recommendations, or guidance by email, voicemail, text message, WhatsApp, or messaging services. Any enquiry requiring consideration must be addressed through a booked consultation.
Clients are responsible for retaining booking confirmations and reviewing all appointment details, including:
• The date and time of the appointment
• Whether the appointment is in-person or remote
• The location and method by which the appointment will take place
6. Appointment Attendance, Timings & Reminders
• Clients are requested to arrive at least 10 minutes before the scheduled appointment time to allow completion of any necessary paperwork
• Please arrive on time; late arrival may result in a shortened appointment
• Where lateness significantly impacts the safe or practical delivery of the service, the appointment may be cancelled and treated as a missed appointment
• In such cases, the full appointment fee may remain payable
• Appointment reminders are provided as a courtesy only and are not guaranteed
• Clients remain responsible for attending their appointment even if a reminder is not received
• Appointments begin once any required payment has been completed
7. Interpreting and Communication Support
TrichoCentre does not provide interpreting or translation services.
Please note that family members should not normally act as interpreters, as this may affect accuracy, privacy, and informed consent.
Clients are responsible for ensuring they can fully understand and communicate during the consultation.
8. Client Eligibility
Services are available to adults aged 18 years and over only.
By booking an appointment, you confirm that you are legally capable of entering into this agreement.
Children and minors are not permitted to attend appointments, and TrichoCentre is unable to supervise them. This is not covered by our insurance.
9. Health Information & Client Disclosure
Clients agree to provide accurate and up-to-date information, including where applicable:
• Allergies or sensitivities
• Existing scalp or skin conditions
• Pregnancy or breastfeeding
• Relevant medical history or recent procedures
• Medications that may affect hair or scalp health
Failure to disclose relevant information may limit the suitability of guidance provided. TrichoCentre accepts no liability where outcomes are affected by incomplete or inaccurate disclosure.
10. Pre-Consultation Information Form
Clients may be asked to complete a Pre-Consultation Information Form prior to an appointment.
This form is for information-gathering purposes only and does not constitute a medical assessment, diagnosis, or treatment. Some questions may relate to how hair or scalp concerns affect day-to-day activities or routines. These questions are included only to provide context for discussion during the consultation.
Information is handled in accordance with UK GDPR and the Data Protection Act 2018.
11. Remote Consultations
Remote consultations may be offered where appropriate.
You acknowledge that remote consultations are limited by the absence of physical examination and may require follow-up, referral, or an in-person appointment.
12. Complimentary Call Back
Complimentary call backs are a brief, introductory service only and are not consultations.
• Maximum duration: 10 minutes
• No assessment, personalised guidance, or recommendations are provided
• Calls may be made from a withheld or unknown number
TrichoCentre reserves the right to end a call early if the scope exceeds that of a complimentary call back.
13. Results Disclaimer
Responses to cosmetic hair and scalp care vary between individuals.
No guarantees are made regarding cosmetic outcomes, appearance, hair density, or improvement.
14. Patch Testing & Sensitivities
Where appropriate, patch testing may be recommended.
Clients who decline recommended patch testing do so at their own discretion. TrichoCentre is not responsible for reactions arising from undisclosed sensitivities or refusal of precautions.
15. Products
Any products sold or recommended are intended for external cosmetic use only.
Clients must follow manufacturer instructions. TrichoCentre is not liable for reactions arising from misuse.
16. Appointments, Changes & Cancellations
• Appointments are subject to availability
• Appointment availability may be released periodically and may change
• Cancellations or rescheduling must be made at least 24 hours before the appointment, as stated at the time of booking
• Late cancellations or non-attendance may result in a fee or loss of deposit
• By booking and attending an appointment, clients confirm that the appointment fee relates to time reserved and services made available, and not to any specific outcome
• Where a payment dispute or chargeback is initiated through a bank or payment provider, TrichoCentre reserves the right to provide relevant booking records, communications, and attendance information to the payment provider as evidence of the service agreement
Repeated Non-Attendance
Where a client fails to attend two or more scheduled appointments without appropriate notice, TrichoCentre reserves the right to decline future bookings. This measure is intended to protect appointment availability and ensure fairness to other clients.
No formal written care plan is provided following appointments.
17. Office Guidelines
To maintain a safe and professional environment:
• Please attend appointments alone
• Guests must wait outside or in their vehicle
• No refreshments are provided
• Toilet facilities are unavailable
• CCTV operates on the premises
• Due to a doorstep, the premises do not have wheelchair-accessible seating
Further accessibility information can be provided on request prior to booking.
18. Hygiene, Safety & Suitability
Clients must comply with reasonable instructions during appointments.
We reserve the right to decline or discontinue services where conditions are unsuitable or unsafe.
19. Right to Refuse Service
We reserve the right to refuse or discontinue services where:
• Relevant information is withheld or inaccurate
• A service is outside scope
• Behaviour is inappropriate, abusive, or disruptive
Where a consultation is ended early due to inappropriate, abusive, threatening, or disruptive behaviour, the full appointment fee will remain payable and no refund will be issued.
20. Limitation of Liability
Nothing in these Terms excludes or limits liability for:
• Death or personal injury caused by negligence
• Fraud or fraudulent misrepresentation
• Any liability which cannot be excluded under UK law
21. Consumer Rights
These Terms are subject to the Consumer Rights Act 2015.
Nothing in these Terms affects your statutory rights.
22. Privacy & Data Protection
Personal data and images are processed in accordance with UK GDPR and the Data Protection Act 2018.
Further details are available in our Privacy Policy.
23. Intellectual Property
All consultation materials, imagery, and educational resources remain the intellectual property of Santo Sebastian and TrichoCentre.
24. Changes to Terms
These Terms & Conditions may be updated from time to time. The most current version will be published on our website.
25. Governing Law
These Terms & Conditions are governed by the laws of England and Wales.
26. Acceptance
By booking, scheduling, or attending an appointment, you confirm that:
• You are aged 18 years or over
• You understand the services are non-medical
• You have read, understood, and agree to these Terms & Conditions
• You have read and agree to our Privacy Policy